2025 Supper Market - Vendor Application 

Thank you for your interest in applying to join us at the 2025 Supper Market event taking place from Thursday June 12 - Thursday September 4, 2025! 
Applications are open until March 15th, 2025.

Please review the following prior to completing your application:

Acceptance into the Supper Market is at the organizers discretion. Successful applicants will be notified by email and an invoice for payment of fees will be attached. Fees must be paid in full prior to the event.

Successful applicants will receive confirmation. 

Pelham Business:  Business premises must be located within Pelham boundaries
Outside of Pelham Business:  Business premises located outside of the Pelham boundaries

General Vendor Information:

• Vendors will be spaced to allow for event and traffic flow and will be placed at the discretion of the event organizer. 
• Each vendor MUST be self-contained and provide their own shelter, tent weights, tables, chairs, etc.
• Vendors are responsible for providing their own lighting, extension cords and cord covers where required. Battery operated lighting options are encouraged.
• Vendors must have a sign stating their name and address on the front of their vendor space.
• Vendors must arrive between 2:00 PM and 3:00 PM in order to be open for business at 4:00 PM. Vendors will be permitted to drive into the event area to unload and must remove vehicles immediately thereafter. 
• No vehicles will be permitted to enter the event space after 3:30 PM. 
• Vendors are to remain in the park until at least 9:00 PM, unless otherwise stated by Summer Chill staff.
• Any items on display that were not listed on your application and were not approved are prohibited and will result in your immediate removal from the event.
• All fees and proof of insurance must be priovided prior to the event. 

Food Vendors:

• Vendors are required to follow all public health regulations while participating in the Summer Chill Eats, any vendor found in violation of public health regulations will be required to leave without refund.
• Food vendors must dispose of all garbage and grease waste off site.
• Food vendors are responsible for providing their own ice, if required.
• Food vendors using propane must provide TSSA certification to the event organizers.  Regulations can be seen at www.tssa.org or call 1-877-682-8772.
• All vendors may be subject to on-site inspections throughout the event by Pelham Fire Services, TSSA and Niagara Region Public Health. 
• All required documentation, including a current Fire Suppression System Inspection Certificate and the Mobile Food Service Inspection Certificate, are to be available on site for review.  If you are found to be in violation of any of the regulations, you will be closed and required to leave the event without any refund. Fines may also apply.
• Food vendors are encouraged to use compostable and/ or recyclable service items; serving dishes, utensils, cups, etc.
• No glass bottles/containers are permitted to be sold in the park. 

Event Safety:

• The event will adhere to all Provincial, Regional and Municipal Health guidelines. Due to the changing nature of these guidelines, additional measures maybe required.

Vendor Licensing By-law: 

The Town of Pelham has announced updates to the Vendor Licensing By-law, formerly known as the Itinerant Sellers By-law.  On November 20, 2024, Council endorsed updates to the Vendor Licensing By-law (formerly the Itinerant Sellers By-law), which took effect on January 1, 2025. These updates enhance clarity, fairness, and safety for all vendors operating within the Town of Pelham.

Who Needs a Licence?
If you are participating in a Town Special Event, here’s what you need to know:

Food Vendors
You will need a licence if you sell food or beverage products intended for immediate consumption, including (but not limited to) baked goods, hot dogs, hamburgers, and sandwiches.

Exemptions

You do not need a licence if:

• Vendors selling non-food items (subject to Town approval for event participation).
• Vendors offering products grown, raised, or manufactured as part of an Agricultural Operation.
• Vendors selling food products not intended for immediate consumption, such as cheese, maple syrup, jams, and jellies.

Licence Options and Fees

Depending on your anticipated participation in Pelham events, you can choose one of the following licence types:

• Annual Licence: Covers year-round operations (January to December 31), including private events in Pelham (subject to acceptance by private event holders) – $250.00.
• Limited Licence: Covers participation in specific special events – $25.00 per event.
  • For private events outside of Town Special Events, this licence applies to a duration of five (5) or fewer consecutive days.
  • For Town Special Events, such as the Farmer’s Market, Summer Chill Series, Summerfest, Canada Day, and the Christmas Market, the Limited Licence covers the entire event duration.

Please note: Receipt of a Vendor Licence does not guarantee participation in a Town Special Event. Vendors planning to participate in a Town Special Event should first seek provisional approval from the Town

Vendors attending multiple events may find the Annual Licence more cost-effective.

How to Apply for a vendor licence:

• Aim to submit your application at least 30 days before your start date to allow time for review and additional material requests, if necessary.
• Applications are available online or at Town Hall through the Clerk’s Office. Submissions can be made via email to jlegros@pelham.ca or in person at Town Hall.

Next Steps for Vendor Licencing:

Access the full details of the updated Vendor Licensing By-law 77-2024 and application form using the following link: www.pelham.ca/vendor

Please note that this By-law is expected to be updated to reflect the changes noted above in the coming month.

If you have any questions or require assistance, please contact the Clerk directly at sleach@pelham.ca or 905-980-6657.

If a Town of Pelham vendor licence is required, proof for this licence must be presented to the Town Staff prior to the first day of the Summer Chill Series. More information on the Town of Pelham vendor licence can be found at www.pelham.ca/vendor