Special Event Permit Application

             Events on Public and Private Property

Contact Information

Special Event Information

Week Day Times

Weekend (Sat/Sun) Times 

Address of Event

Municipal Permit and Supporting Document Requirments

Details regarding municipal permits and required supporting documents are provided below. 

If you answer Yes to any of the questions below, please ensure that all necessary permits are obtained separately from this process and that all relevant supporting documents are attached. If a section does not apply to your event, please indicate No and proceed to the next question.

  A Venue Plan

*A diagram or sketch detailing the proposed layout of a special event

Proof of general liability insurance with the limits of not less than three million dollars ($3,000,000) for events that include food vendors, alcohol, fireworks, or games/sports that present an elevated safety risk.

Proof of general liability insurance with the limits of not less than two million dollars ($2,000,000) for events that do not include the above elements.

 Will parking be offered at the special event? Even if off-site?

*If yes, please submit a Parking Plan.

Will the special event include non-food vendor(s)?

*If yes, please include a list of Vendors participating in the Special Event.

 Will the special event include food vendor(s)?

*If yes, please direct each vendor to obtain an Annual or Limited Vendor Licence, from the Clerk’s Office.

Will the event include the sale or consumption of alcohol?

*If yes, please consult the Alcohol and Gaming Commission of Ontario and provide any necessary approvals (i.e. Liquor Licence).

Will any roads be temporarily blocked, fully blocked, or closed during the special event?

*If yes, please submit a Traffic Management Plan and Emergency Response Plan

Will the special event include fireworks, open flame or fuel fired cooking appliances?

*If yes, please obtain a Firework Permit and/or Open-Air Burn Permit from Fire Services.

Will the special event include amplified noise? (i.e. stereo, live band etc.)

*If yes, please obtain a noise by-law exemption from the Clerk’s Office.

Will the event include a tent or group of tents with a total area of 60 m2 (645 ft2) or larger? Will the event include a tent of any size which is attached to or within 3m of a building? *If yes, please obtain Building Permit(s) from Building Services.

Note: All tents at a public function, regardless of size, must receive a fire inspection. Please contact the Fire Prevention Officer to book the inspection.

Will permanent or temporary signage be used to publicly advertise the special event?

*If yes, please obtain a Sign Permit from By-law Services.

 Will the special event contain carnival rides, animal rides, animal exhibits or amusement?

*If yes, please contact and obtain the necessary approvals from the Niagara Region.

 Note:

Approval from each relevant department is required prior to the issuance of the Special Event Permit. Additional requirements may apply beyond those listed above. Associated fees are outlined in the Town’s Fees and Charges By-law.

Additional Information:

All required permits and approvals must be submitted prior to the issuance of a Special Event Permit. If you do not have the necessary documents available at the time of submitting this form, you are still required to provide them before your permit can be issued. 

Following submission of this form, please send any outstanding permits or approvals to: clerks@pelham.ca

 Declaration

By signing this application, the Special Event Host and Special Event Organizer agree to the following conditions:

1. Indemnification: The Special Event Host and Special Event Organizer agree to hold the Town of Pelham harmless from any and all claims, damages, or liabilities arising out of the event and/or any associated road closures. The Special Event Host and Special Event Organizer will also provide any required bonds or insurance to cover such claims as specified by the Town.

2. Traffic Control and Safety: The Special Event Host and Special Event Organizer are responsible for all costs associated with providing and maintaining adequate traffic control measures to ensure the safety of both the traveling public and event participants. This includes compliance with traffic management plans as required by the Special Event Permit By-law.

3. Compliance with By-laws: The Special Event Host and Special Event Organizer agree to comply with all applicable Town By-laws, including the Special Event Permit By-law 10-2025, and to adhere to any conditions outlined in the municipal permit authorization letter issued by the Town.

4. Public Disclosure: The Special Event Host and Special Event Organizer acknowledge that by submitting this application, the information provided—including any attached documents—will become public records. The application and related materials may be released upon request.